City-State-Country Master

In IMMS there are various forms in which addresses need to be entered. IMMS provides the facility to enter all the Cities, States and Countries only once through this Master. Whenever required later, the user can access a list of all Cities, States and Countries just by pressing <F5> key or by entering the respective Codes. This eliminates the need to retype the same information again and again while ensuring data accuracy.

A list of already existing Cities will be displayed as follows -

Specify whether you want to add, edit or View a City, State or a Country. Select your choice by clicking on the appropriate option.

Search:

Enter any text you want to search in the list below. The search is applicable to all columns of the list. Once the text is entered, press <ENTER> key. As a result, the list will be refreshed with all those records that contain the entered text fully or partially. In order to go back to the original list, remove the text from the box and press <ENTER> key again.

City-State-Country can be added, edited, and viewed provided the Role associated with the currently logged-in user through User Management has the respective rights to do so.

To 'Add' a City-State-Country, click on the button and to 'Edit', click on the icon on its corresponding record. To 'View' details of a particular City-State-Country, <DoubleClick> on that record. As a result, following screen will be displayed -

Screen Layout of City-State-Country Master

Once a City, State or Country are defined, neither of them can be 'Deleted'.

Field Description of City-State-Country Master

Automatically highlights the selected option for your reference. It can not be changed.

Details

Specify the details for the selected option as follows -

• In case City is selected -

City Code:

(Type : Alphanumeric, Length : 4)

Denotes the Code of the City.

 

While 'Adding' a new City, enter a unique Code for that City. This is the Code by which a City will be referred throughout IMMS. The system will ensure that a unique Code is entered.

 

In case of 'Edit' and 'View' modes, City Code will be displayed automatically for the selected record. It can not be changed.

City Name:

(Type : Alphanumeric, Length : 25)

Denotes the Name of the City.

 

While 'Adding' a new City, enter the Name for that City. This is the Name by which a City will be referred throughout IMMS.

 

In case of 'Edit' and 'View', Name of the selected City Code will be displayed automatically. You can change it in 'Edit' mode.

State:

Denotes the Code of the State to which the selected City belongs to.

 

While 'Adding' a new City, click on the field to access a list of already defined States. Select your desired State from the list by clicking on it. Alternatively you can also enter the State Code.

 

In case of 'Edit' and 'View', State for the selected City will be displayed automatically. You can change it in 'Edit' mode.

 

Country:

Country of the selected State will be displayed automatically. It can not be changed.

• In case State is selected -

State Code:

(Type : Alphanumeric, Length : 4)

Denotes the Code of the State.

 

While 'Adding' a new State, enter a unique Code for that State. This is the Code by which a State will be referred throughout IMMS. The system will ensure that a unique Code is entered.

 

In case of 'Edit' and 'View' modes, State Code will be displayed automatically for the selected record. It can not be changed.

State Name:

(Type : Alphanumeric, Length : 25)

Denotes the Name of the State.

 

While 'Adding' a new State, enter the Name for that State. This is the Name by which a State will be referred throughout IMMS.

 

In case of 'Edit' and 'View', Name of the selected State Code will be displayed automatically. You can change it in 'Edit' mode.

Country:

Denotes the Code of the Country to which the selected State belongs to.

 

While 'Adding' a new State, click on the field to access a list of already defined Countries. Select your desired Country from the list by clicking on it. Alternatively you can also enter the Country Code.

 

In case of 'Edit' and 'View', Country for the selected State will be displayed automatically. You can change it in 'Edit' mode.

 

GST State Code:

(Type : Alphanumeric, Length : 3)

 

Denotes the Code of the GST State.

 

While 'Adding' a new State, enter the Code for that GST State. It can be left blank as well.

 

In case of 'Edit' and 'View', GST State Code of the selected State Code will be displayed automatically. You can change it in 'Edit' mode.

• In case Country is selected -

Country Code:

(Type : Alphanumeric, Length : 4)

Denotes the Code of the Country.

 

While 'Adding' a new Country, enter a unique Code for that Country. This is the Code by which a Country will be referred throughout IMMS. The system will ensure that a unique Code is entered.

 

In case of 'Edit' and 'View' modes, Country Code will be displayed automatically for the selected record. It can not be changed.

Country Name:

(Type : Alphanumeric, Length :25)

Denotes the Name of the Country.

 

While 'Adding' a new Country, enter the Name for that Country. This is the Name by which a Country will be referred throughout IMMS.

 

In case of 'Edit' and 'View', Name of the selected Country Code will be displayed automatically. You can change it in 'Edit' mode.

Once you have entered all the information, click on 'Save' button to save or 'Cancel' button to discard. The control will go back to the list.